BlueStar Invoices
The invoice list shows all BlueStar invoices imported via the API. The import runs automatically: as soon as the status lines of an order report an invoice number, the sync fetches the invoice including its PDF and attaches it to the Purchase Order as a document attachment.
Opening the Page
- Via search: BlueStar Invoices
- Via the Dashboard → Invoices
- From the order card → Invoices
Fields
| Field | Description |
|---|---|
| Invoice No. | The BlueStar invoice number. |
| Purchase Order No. / BlueStar Order No. | Link to the Purchase Order and to the BlueStar order. |
| Posting Date | Invoice date at BlueStar. |
| Amount / Amount Including VAT | Net and gross amount. |
| Due Date | Payment deadline according to BlueStar. |
| Order Completely Invoiced | Marks the final invoice of an order. |
| Despatch Advice Synced / Serial Numbers Assigned | State of the serial number transfer. |
| Imported At | Time of the import. |
Via personalization you can additionally show the VAT amount, currency, payment terms, as well as shipping agent and shipping service — these values come from the Despatch Advice.
Despatch Advice (Serial Numbers & Tracking)
For every invoice, the connector retrieves the Despatch Advice. From it, it takes over:
- Serial numbers — automatic assignment as Item Tracking on the matching purchase lines (only lines without a posted receipt, only items with an item tracking code). For drop shipments, the same serial number is mirrored as a reservation on the sales line.
- Additional tracking numbers — per parcel, reported to the Hub tracking bridge including the carrier named by BlueStar.
- Invoice header data — due date, VAT, gross amount, currency, payment terms, shipping agent.
Syncing again later
If Item Tracking was not yet set up at import time, Sync Despatch Advice fetches the serial numbers at any time — even for invoices that were already synced.
Actions
Processing
| Action | Description |
|---|---|
| Download PDF | Downloads the original invoice PDF. |
| Sync Despatch Advice | Retrieves serial numbers, tracking, and header data (again). |
Navigation
| Action | Description |
|---|---|
| Purchase Order | Opens the linked Purchase Order. |
| BlueStar Order | Opens the order card. |
| Posted Purchase Invoice | Opens the posted BC purchase invoice this invoice was posted as. |
Posting deliberately stays manual
The connector does not create or post BC purchase invoices — it delivers the reconciliation data and the original PDF. Invoice verification and posting remain part of your process. Document Navigation then connects both worlds.