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Goods Receipt

With the Goods Receipt module (tile Wareneingang), you receive deliveries against purchase orders, capture the items by scan and post the captured quantities, together with the vendor's delivery note number, as a goods receipt in Business Central.

Prerequisite: Module Goods Receipt enabled (Setup / Terminal). The badge on the tile shows the number of open purchase orders.

Workflow

  1. Load purchase orders – open Wareneingang and tap Laden (load). The open purchase orders appear under Bestellung auswählen (select purchase order); fully received ones are hidden.
  2. Select purchase order – choose the order to be received. The lines appear with a progress indicator (Erfasst / Soll – captured / target). No quantity is pre-filled – only what you scan is posted.
  3. Capture the vendor shipment no. – scan or enter the vendor's delivery note number in Kred.-Lief.-Nr. (vendor shipment no.). The field is mandatory; the cursor is already in it after selecting the order. If needed, adjust the date under Wareneingang am (receipt date; defaults to today, no future dates).
  4. Scan items – capture each incoming item by barcode. Recognized are the item number and the GTIN/EAN from the item card. The app assigns the scan to the matching line and counts the captured quantity up. Several identical units at once: first enter the number in the Menge (quantity) field to the left of the scan field.
  5. Lots, serial numbers, expiration dates – for tracked items, Tracking erfassen (capture tracking) opens: enter or scan the lot, serial number or expiration date and confirm with Erfassen (capture). Scanning a serial number confirms directly.
  6. Post – tap ✓ Wareneingang buchen (post goods receipt). The button becomes active as soon as at least one item is captured and the vendor shipment no. is filled in. The app reports the created goods receipt document number.

Scan the delivery note at the end

If all lines are captured but the vendor shipment no. is still empty, the next scan fills that field. So you can also scan the delivery note last.

No more than ordered

The app captures at most the outstanding quantity of a line. If a line is already fully captured, a further scan shows a notice. Business Central rejects a serial number that has already been captured.

More room on the handheld

On Android devices, collapse the order header with ▲ Beleg so more lines fit on the screen; ▼ Beleg expands it again.

Document Photos (optional)

If the Photo module is active, the order header shows the 📷 Foto button. It opens the photo documentation directly for this purchase order – e.g. for transport damage found at receipt. See More Tools.

Putaway Afterwards

After goods receipt, you can assign a shelf number to the items via the Putaway module. In locations with bins, put the goods away via Bin Put-away.

Common Cases

Situation Procedure
Barcode unknown Maintain the GTIN on the item in BC; alternatively scan or enter the item number
Partial delivery Scan and post only the delivered quantities – the purchase order stays open and appears in the list again
"Wareneingang buchen" stays grey Fill in the vendor shipment no. and capture at least one item
Wrong item delivered Do not post; clarify with purchasing

Next Steps