Jarltech Orders

The order list (Jarltech Orders) shows all orders created and managed through the Jarltech connector.

Opening the Page

Via search: Jarltech Orders
Via the Dashboard → Orders

Creating Orders

Manually from a Purchase Order

The most direct way is via the Purchase Order. If the vendor matches the configured Jarltech vendor, the following actions are available there:

Action (Purchase Order)	Description
Check Jarltech Availability	Checks availability and price at Jarltech per line and shows an overview report.
Create Jarltech Order	Creates the order at Jarltech (or simulates it in simulation mode).
Link Existing Jarltech Order	Links an order already existing at Jarltech based on the BC order number.
View Jarltech Order	Opens the linked Jarltech order.
Refresh Jarltech Status	Refreshes the status of the linked order.

In addition, a Jarltech Tracking FactBox on the Purchase Order shows shipment and document information.

Price check before submission

Before submission, the system compares the BC purchase prices with the current Jarltech prices. If deviations exceed 1 %, a prompt with details per line appears.

Prerequisites: Vendor = Jarltech vendor, at least one item line with quantity > 0, and each item has a valid Jarltech item number (stored as Vendor Item No.).

Automatically (Drop Shipment)

If the merchantCENTRAL Hub automatically creates a Purchase Order for the Jarltech vendor from a Sales Order, the associated Jarltech order is created automatically — provided Enable Auto-Sync is active, the vendor matches, and no order exists yet.

Fields

Field	Description
Order ID	The order number assigned by Jarltech.
Order Status	Current status (see below).
Internal Customer Reference	Your internal reference (usually the BC order number).
Purchase Order No.	Linked BC Purchase Order.
Sales Order No.	Linked BC Sales Order (for drop shipment).
Total Net Amount / Currency	Net total amount and currency.
Shipping Type	Shipping method.
Order Date / Last Updated	Creation and last update.

Actions

Processing

Action	Description
Refresh Order	Refreshes only the Jarltech data of this order (no Purchase Order update).
Process Order	Full processing: refresh + update Purchase Order + post Receipt if applicable.
Refresh All Orders	Refreshes all open orders from the API.
Process All Orders	Processes all orders with a linked Purchase Order.
Import Manual Order	Imports an order based on the Jarltech Order ID (optionally with Purchase Order/Sales Order link).
Import by Reference	Imports an order based on the internal reference (e.g., BC order number).
Import Historical Orders	Imports orders from existing purchase documents — see below.

Action	Description
Order Lines	Opens the order lines.
Shipments	Opens the shipments with tracking, shipment items and parcels.
Invoices	Opens the invoices for this order.
Purchase Order	Opens the linked Purchase Order.
Sales Order	Opens the sales order (on drop shipments).
Posted Purchase Invoices	Shows every posted invoice for this order.
Posted Purchase Receipts	Shows every posted receipt for this order.

The last four actions check whether the target document really exists and are dimmed otherwise. Why that is and what a dimmed entry means is described under Document Navigation.

Importing historical orders

This action picks up orders that exist at Jarltech but not yet in the connector — after a fresh setup, after moving from the predecessor app, or for orders placed through the Jarltech web shop.

What is searched

Open purchase documents (orders and invoices) of the Jarltech vendor with a Vendor Order No.
All posted purchase invoices of the Jarltech vendor

How the order is found

The import tries three routes, in this order:

#	Key	Effect
1	Vendor Order No. holds the Jarltech order ID	The order is fetched directly. No search, no failure — the reliable route.
2	Vendor Invoice No. holds the Jarltech invoice ID	Through the invoice, the connector asks Jarltech for the matching order.
3	Reference search	Jarltech is asked whether it knows an order under your order number or "Your Reference".

Route 2 rescues the cases where the order number was forgotten during posting: the invoice number is entered from the paper or PDF invoice anyway and is therefore often the only Jarltech identifier on the document.

Route 3 does not find everything

The reference search only works if Jarltech stored your reference when the order was created. For orders from the web shop, by phone, or from the predecessor app that field is empty at Jarltech — the search then answers "not found" even though the order exists. This is why routes 1 and 2 are the dependable ones.

Result

After the run a summary appears, followed on request by the detailed log with one line per document:

Counter	Meaning
Processed	Documents checked in total.
Imported	Newly created Jarltech orders.
Link Added	Existing orders that received the missing purchase order number.
Already Existing	The order had already been imported.
Without Order Reference	The document carries neither a Jarltech number nor a reference — e.g. an invoice without an order. Not an error.
Errors	Actual failures (connection, authentication, failed insert).

For every hit the log names the route that found the order: from Vendor Order No., found via vendor invoice no. …, or found via reference ….

The run also repairs existing data

Orders from earlier runs without a purchase order number get the link added. A second pass never hurts — it creates nothing twice, it only fills in what is missing.

If a document is not found

Enter the Jarltech order ID in Vendor Order No. or the Jarltech invoice number in Vendor Invoice No., then start the import again. For a single transaction, Import Manual Order with the order ID from the Jarltech portal is enough.

Prerequisite: the vendor number of the Jarltech supplier is maintained in the hub.

Order Status

Jarltech returns a detailed status:

Status	Meaning
In Progress	Order in progress
Printed	Printed / in preparation
Partially Supplied	Partially supplied
Partially Supplied Remainder Canceled	Partially supplied, remainder canceled
Supplied	Fully supplied
Canceled	Canceled
Not Activated Yet	Not activated yet
Unknown	Unknown

Tips

Automatic Refresh

With Auto-Sync enabled, open orders are automatically refreshed at the configured interval. Manual refresh is only needed for individual checks.

Drop Shipment

If a Sales Order is linked, its ship-to address is used for the Jarltech order, and the shipment number is reported back to the Sales Order.