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Kaufland Order Invoices

List of the invoices uploaded from Business Central to Kaufland orders. Kaufland passes the invoice on to the buyer as a PDF, who can download it there. Invoices are uploaded automatically by the UPLOAD-INVOICES task (see below), or by hand via the Marketplace Order card (action Upload Invoice) or directly from the posted sales invoice (action Upload Invoice under Marketplace), see Upload Invoice.

Invoices uploaded in the Kaufland Seller Portal are not listed here.

Opening the Page

  • Via search: Kaufland Order Invoices (also Kaufland Invoice Upload)
  • Via the Kaufland Dashboard → Advanced → Order Invoices

Automatic Invoice Upload

The scheduled task UPLOAD-INVOICES (task type Upload Invoices, description “Upload posted invoices to Kaufland”) runs every hour. The assisted setup of the Kaufland connector creates it with the other default tasks and switches it on; you find it in the Kaufland Scheduled Tasks. If it is missing in an installation set up earlier, the Create Default Tasks action there creates it, switched on.

  • What is uploaded: the PDF of every posted sales invoice of a Kaufland order whose posting date lies within the last 30 days and that is not at Kaufland yet. The Kaufland order must be listed in the Kaufland Orders, and Manual Invoice Upload must not be set on the order (see below). Business Central creates the PDF with the report set up in the report selection for sales invoices (file name Invoice_<invoice no.>.pdf).
  • One invoice, one attempt: each invoice is uploaded in a transaction of its own. If one fails – for example because no report is set up or Kaufland refuses it –, the others carry on and those already uploaded stay. The next run tries the failed one again.
  • Log: every run that uploaded something or in which something failed is recorded in the merchantCENTRAL Marketplace Activity Log (“Kaufland invoices: n uploaded, m failed”); with failures as an error with the reason of the last failed invoice.
  • Not during posting: the upload runs only in the task, never while the invoice is posted. Like every run to Kaufland, it requires a valid licence or demo.

Protection against a double upload: a posted sales invoice goes to Kaufland only once – whether the task uploaded it or someone did by hand. Business Central refuses a second manual upload of the same invoice with a message.

Your own PDF file and a deleted invoice: if you upload your own PDF file for an order or delete one of its invoices with Delete Invoice, Business Central sets Manual Invoice Upload on the order. The task then no longer uploads any posted sales invoice of this order: your own PDF file is its invoice, and a deleted invoice should not be back with the buyer an hour later. This also applies to invoices posted later, such as a partial invoice. Upload them by hand – with Upload Invoice on the order's card or on the posted sales invoice. The switch cannot be reset.

Fields

Field Description
Order ID Kaufland order of the invoice.
Invoice ID ID Kaufland gave the uploaded invoice.
Invoice No. Number of the posted sales invoice if it was uploaded from Business Central; empty for your own PDF file.
Invoice Date Posting date of the posted sales invoice; empty for your own PDF file.
Original Filename File name the invoice was uploaded with.
Uploaded At Time of the upload.
Uploaded By User who uploaded it – for the automatic upload, the user of the job queue.
BC Posted Invoice No. Posted sales invoice the invoice comes from. This field tells Business Central that the invoice is at Kaufland already.
Sync Status Success – the list contains only invoices Kaufland has accepted.

Actions

Action Description
Delete Invoice After a confirmation that names the invoice and the order (default No), deletes the selected invoice at Kaufland and from this list; the buyer can no longer download it there. The Kaufland order follows: Invoice Uploaded stays set only as long as another invoice of the order is still at Kaufland; if Uploaded Sales Invoice No. named the deleted invoice, it then shows the remaining posted invoice or nothing. The action also sets Manual Invoice Upload: the UPLOAD-INVOICES task does not upload the deleted invoice again. If the buyer is to get it after all, upload it by hand with Upload Invoice.
Show Marketplace Order Opens the Kaufland order of the invoice on the merchantCENTRAL Marketplace Order card.