Upload Invoice
Dialog for uploading an invoice to a Kaufland order. Kaufland passes the invoice on to the buyer, who can download it there. What is uploaded is the posted sales invoice of the order or a PDF file of your own.
The UPLOAD-INVOICES task uploads posted sales invoices automatically as well, see Automatic Invoice Upload. You need the dialog for an invoice older than 30 days, for one whose automatic upload failed, for the invoices of an order with Manual Invoice Upload, or for a PDF file of your own.
Opening the Page
- Via the Marketplace Order card of a Kaufland order → action Upload Invoice. The dialog is prefilled with the newest posted sales invoice of the order.
- From the posted sales invoice, the action Upload Invoice uploads the invoice without this dialog, see Upload from the Posted Sales Invoice.
Fields
Invoice Information
| Field | Description |
|---|---|
| Order ID | Kaufland order. Read-only. |
| BC Posted Invoice No. | Posted sales invoice of this order that is uploaded. Prefilled with the newest one. Only invoices posted for this Kaufland order can be chosen; the field refuses any other invoice number with a message. If no invoice has been posted yet, the field stays empty, and the lookup reports that the invoice of the sales order must be posted first. Leave it empty to upload a PDF file instead. |
Business Central knows which posted invoices belong to a Kaufland order from the invoice itself: when posting, merchantCENTRAL copies the marketplace and the Kaufland order number from the sales order to the posted sales invoice.
Options
| Field | Description |
|---|---|
| Upload from BC Invoice | Whether the posted sales invoice is uploaded. Set as soon as BC Posted Invoice No. is filled in. Read-only. |
Two Upload Options
- Posted sales invoice: BC Posted Invoice No. is filled in → Business Central creates the invoice as a PDF with the report set up in the report selection for sales invoices and submits it to Kaufland (file name
Invoice_<invoice no.>.pdf). If no report is set up there, the upload stops with a message. If the invoice is at Kaufland already – uploaded automatically or by hand –, the upload refuses: the buyer would get the same invoice twice. - Your own PDF file: BC Posted Invoice No. is empty → with OK, the file selection opens; the chosen file is uploaded to Kaufland with its file name. It must be a PDF – recognized by its content, not by its extension – and may be at most 10 MB in size; otherwise, the dialog refuses it before anything goes to Kaufland. With your own PDF file, Business Central sets Manual Invoice Upload on the order: the UPLOAD-INVOICES task then no longer uploads any posted sales invoice of the order, so that the buyer does not get two invoices, see Own PDF File and Deleted Invoice.
When closing with OK, the invoice is submitted to Kaufland. The Marketplace Order card then shows Invoice Uploaded in the Kaufland group and, for an upload of the posted sales invoice, also its number in Uploaded Sales Invoice No. The invoice is also listed in the Kaufland Order Invoices.
Upload from the Posted Sales Invoice
The posted sales invoice of a Kaufland order has merchantCENTRAL's action Upload Invoice in the Marketplace group – the same action for every marketplace. It appears only on invoices posted for a Kaufland order. The merchantCENTRAL action Show Marketplace Order leads back to the order; on the right, the Kaufland Order FactBox shows whether an invoice is at Kaufland already.
| Action | Description |
|---|---|
| Upload Invoice | After a confirmation, uploads this invoice as a PDF to its Kaufland order, where the buyer can download it. The order then shows Invoice Uploaded and the invoice number in Uploaded Sales Invoice No.; the upload is recorded in the merchantCENTRAL activity log. If the invoice is at Kaufland already, the action refuses with a message. |